Volunteer

Volunteer at the 2026 Women in Aviation International Conference

Each year, over 400 volunteers help make the WAI Conference a success. Their support keeps costs low, funds scholarships, and—best of all—they have fun and meet incredible people along the way.

To volunteer, you must be registered for the day you’re volunteering. Sign up to volunteer by choosing yes to the question about volunteering during the registration process. You will receive an email with a link to the volunteer shift sign up after you complete registration. Questions? Contact our Volunteer Coordinators, Ryan Martin and Chilosha Mwansapa, at volunteer@wai.org.

Most shifts are 2 hours unless noted. Longer shifts are welcome! Please commit to a full shift. Below are some examples of volunteer opportunities.

Volunteer Roles

Coordination Center

Support behind-the-scenes operations. A 4-hour shift is preferred.

  • Answer phones and relay messages

  • Manage supplies and Lost & Found

  • Maintain professionalism

  • Review the Flight Plan (especially FAQs and cancellation policy)

  • No food or drinks (water allowed)

Information & Volunteer Booth

Ideal for returning attendees. Help others get oriented and sign in.

  • Answer questions and give directions

  • Sign in volunteers and recruit for open roles

Membership Booth

Assist with membership renewals and sign-ups. Requires prior WAI Conference experience and basic computer skills. 4-hour shift preferred.

  • Answer membership questions

  • Renew and register members

  • Update member data

Exhibit Hall & Marshalling

Ensure only badge holders enter the Exhibit Hall and assist with crowd flow.

  • Check badges

  • Direct attendees and support Help Desks

Airline Crowd Control

Support airline booths during peak times.

  • Assist airline staff with crowd management

  • Help attendees navigate the area

Registration

Fast-paced and welcoming! 4-hour shift preferred.

  • Check in attendees and print badges

  • Distribute tote bags and review materials

  • Advise on meal tickets and refer questions as needed

  • Keep printers stocked

Media Center

Early risers and writers welcome! Distribute WAI Show Daily and assist with media.

  • Write short articles (optional)

  • Greet media and support press room operations

  • Deliver Show Daily each morning

Girls in Aviation Day

Help with check-in, directions, and activity stations. Must attend one training: Friday 4pm or Saturday 8:30am.

  • Welcome attendees and assist GIAD staff

  • Share your enthusiasm for aviation

Badge Scanners & Checkers

Flexible shifts for various events. Great for those with limited time.

  • Check tickets and badges at:

    • Tours

    • Chapter Reception

    • New Members Connect

    • Membership Meeting

    • Seminars

    • WAI Connect Reception

    • Mind. Body. Spirit Sessions

    • General Sessions

    • Pioneer Hall of Fame Banquet

Thank you for volunteering—your support makes this event extraordinary!